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AI-Powered Chatbot: Maximizes Productivity and Efficiency | 2018


AI-Powered Chatbot: Maximizes Productivity and Efficiency | 2018
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The constant buzzing of queries from recurring customers or visitors not only annoys you but it can hinder your creative and efficiency level as well. An accountant’s job is not only to answer queries of a customer but he or she is responsible to manage the vast financial matters of the organization and to bring innovation and productivity to the system.

Therefore, if such task gets interrupted over and over again by annoying phone calls or pop-ups how can a person pay attention to greater productivity? Moreover, there are other mundane tasks as well like making a receipt and sending copies of it to other departs, all such task does not hold much importance but is critical to cater. However, the rapid automation and evolution in the technological world give rise to Chatbot.


The AI-powered Chatbots have the efficiency of a human brain. The more it interacts with the customer the better and more responsive it becomes. According to Guardian -Chatbots can transform the way you interact with the internet, from a series of self-initiated tasks to a quasi-conversation,”

Role of Chatbots in Enhancing Productivity

AI-Powered Chatbots have the ability to work automatically and to set a goal for achieving a certain purpose. The bots have the ability to sense, think and make appropriate decisions much like a human brain. For example, if you type the wall is only 4 cm away from me, it will answer that you should quickly move away, you are way too close.

Such abilities are enough to deliver right and trustable responses to your visitors who can come up with any sort of queries related to your business. This three steps process that is performed before delivering a response depicts the level of intelligence a Chatbot acquires.

How It Meets User’s Requests

Ability to Sense

Chatbots come with the ability to sense. The best part of its server is that it keeps on enhancing its responses based on previously done conversation. You do not have to re-enter or instruct it from any complexities it will automatically store the additional information once delivered in a chat.

Quick Responses

When a customer asks a question, the Chatbot converts it into an understandable language and store it in the database. It extracts an appropriate answer and delivers it quickly. Its ability to learn from past conversations makes it robust enough to answer promptly. Moreover, the information stored internally like those stored in Google Now and Siri makes it efficient enough to deliver trustable and reliable answers.

It smartly identifies what relevant questions the user may come up with and pre-store links to support its own replies. Moreover, the ability of Chatbot to convert accounting jargons and terminologies into simple and comprehensible language makes interactions even more friendly and beneficial. People can chat with the bot the way they do with a normal person. A more humanized approach is incorporated via this incredibly amazing technology.

Fast Performance

Like I have mentioned earlier, a Chatbot carries out the three cycle process. So, when it senses the level of challenge a visitor is about to create plus it is armed up with past knowledge form chats it is well-aware how to pitch the customer and what to offer. Through these simple ways, the ultra-skilled and massively intelligent Chatbots works efficiently to fulfill the requirements of the customers and to satisfy their curiosity.

The Need to Have Chatbots

Highlighting the significance of Chatbots, d’Hont explains that, “accountants can use more of their expertise to add value for clients. In fact, for those who engage, Chatbots may even help attract new clients and impress old ones.”

Responding customer with potentially good information is just a tip of the iceberg when it comes to the benefits Chatbots can bring to an organization. With the rising competition, there comes the need to bring greater innovation and to streamline every important process effectively. To do so, you need your accountants to work attentively without getting distracted with a mere task. Thus, here Chatbots comes to rescue. It will take care of the customer support area while you can stick your head in managing the finances and taking care of other operational activities.

Moreover, with the information gathered by Chatbots about customers and their preferences you can design personalized ads and campaigns or even go for editing more pitch-perfect comebacks. In this way, you can engage greater percentage of the target audience and can be sure to enjoy a huge conversion rate along with a turnaround in profit accumulation.

Furthermore, with Chatbots working day and night for your firm you can provide around-the-clock availability to your customers. No waiting nor delays. Your bookkeeper might get tired or go on a long meal break but the bot won’t. So here, it shows a need to introduce 100% efficiency level.

Wrapping Up

Doubtlessly, Chatbots provide a proactive mode of establishing customer relationships. With such growing significance and imminent productivity, it has gained a remarkable place in the web development trends list as well serving diverse industries including retail businesses. From guiding users about payment methods to forwarding receipts of orders, helping them to track their deliveries to participating in consulting them to make the right product choice by presenting several favorable references. Today, every Web Development Company have adopted this trend and are looking to incorporate it in the development to boost the efficiency and effectiveness of their site.

Many companies have incorporated some funny and interactive comebacks in the Chatbots that amuses customers and ignites a much friendly relation. It is believed that the technology is progressing, in the coming year’s much improvements is predicted to be seen in it and many improvisations will be carried out to ensure maximized advantages and usefulness.

In addition, the one best thing about Chatbot is that it instantly reach out to the client once it senses that the person on the other side is a bit interested in the services. This professional approach highlights its scope and level of productivity.

Romana D. Brown is a professional writer who is providing her services to different brands and companies. With the incredible skills of producing awesome content, she also knows how to promote it in a way that it gets registered in the mind of masses. To connect with her use these links: Facebook | Twitter | LinkedIn