Top 10 Seminar Registration Software

The entire purpose for seminar registration software is to take some of the workload off of the administrator. This will allow the administrator to focus on more important tasks such as seminar preparation. This can be especially useful if your company has seminars on a regular basis. The right seminar and conference registration software will allow you to easily copy event details for upcoming seminars for up to a year. This is a great time saver since registration is usually very time consuming and costly. The right software will also be easy to use and not require special IT department functions to set it up.

When choosing your software you will want to take a look at the various seminar forms which you can create using the software. You should have a choice of custom colors to match your seminar theme or your company’s standard colors. You should be able to tailor your questions and instructions to the attendees. Your various seminar forms should be easy to create and customize and should offer you an unlimited amount of custom fields and check boxes. They should provide the attendee with lodging options and should include several payment options. You might also want to have a section which provides a discount for group registrations.

You should choose a software which provides confirmation and reminders of the upcoming seminar. In today’s busy world many people will forget about signing up for the seminar so sending a reminder through email or some other source is necessary to insure maximum seminar attendance. The more people who attend your seminar the better your chances of future enrollees since word of mouth is a great advertising venue. Confirmation and reminders are two of the most important aspects of seminar registration. Being able to send confirmation and reminders in bulk is a great timesaver which allows the administrator to go on to more important tasks.

Reporting is another aspect of registration that is time consuming and costly. The data should be stored in one place which provides access to quick and easy reports such as attendance records, attendance information, and how attendees are finding your seminar announcements. A good reporting system will allow you to generate summary details of attendance and payment. A good reporting system will also help you with reconciling your accounting books and determine your accurate costs and profits. All of this information should be stored in one place with easy access and viewing as well as creating accurate reports with the click of a button. You should also be able to create custom reports and share your reports with other key members of your organization. A good reporting system will also help you create instant charts and graphs which will allow you to deliver accurate and colorful presentations.

The best seminar registration software will safely allow attendees to make payments by credit card, e-checks directly from a bank account, and direct transfers from PayPal. This saves everybody the time and trouble of either mailing in a check or purchasing a money order. The software will also keep track of every individual payment and create financial reports to show who has paid and who still owes their payment. All of this should be done with software that is hack safe and secured against possible fraud.