How To Pitch The Perfect Presentation to Your Employees

In the workplace, superb communication skills are essential. Particularly if you are a manager or a leader.

With this ability, you can express your thoughts and give logical explanations, making you stand out and allowing you to be more professional.

Despite this, even the most gifted speakers may find themselves stuck when presenting if they do not prepare well.

What hope do you have if you do not sound convinced about the success of your idea? How can you inspire others to act upon it?

It is for all these reasons that you should prepare adequately in advance.

In this article, you will learn how to pitch the perfect presentation to your employees.

Let’s dive right in.

1. Make sure you understand the ‘whys’ and the ‘hows’ of your pitch

To make a great presentation, you need to prepare. In this phase, it is important to understand the ‘whys’ and the ‘hows’ of your pitch. Therefore, you need to be clear in your mind about the purpose of your pitch.

So, this is a vital step in which you must gather all the details about your idea, take notes, and prepare documents.

Create a business plan after doing market research and gathering relevant data. A good pitch should cover all of your business plan’s key points. Plan how you will implement your big idea, covering logistics, supply chain, and product manufacturing.

This information will come in handy during the speech, as your employees will most likely ask various questions. If this occurs, you’ll need to respond quickly, clearly, and convincingly.

2. Plan and prepare your presentation

Having outlined your pitch’s key reasons and prepared all the required documents and information, you can begin building your presentation.

If you want to avoid losing the thread while speaking or pausing to answer questions, it’d be better for you to write your speech and prepare some slides.

It may be beneficial for you to use pre-made free presentation templates in such a situation. This way, you won’t waste time thinking about the style and layout of your slides, and all you’ll have to do is alter the most relevant information.

When preparing the slides for your presentation, consider the following tips.

Organize your content effectively

Organizing your content logically is one of the most important considerations to make. By doing so, you will prepare a well-reasoned speech that your employees will understand easily.

The organization of the content widely depends on the purpose of your pitch.

This is an example of how you can structure your content.

1. Introduction. Establish contact with your employees by welcoming and thanking them for their presence and time.
2. Summarize the essence of your pitch. Explain why you want to pitch this presentation and why you need them to assist.
3. Problem. Describe the issue or situation in a way that makes it seem genuine and emotional.
4. Solution. Describe why your solution stands out from the competition. Describe the existing solutions and how yours can differentiate itself. Try to include some relevant numbers and statistics.
5. Profitability and revenue production. Explain how you’ll make your solution profitable and workable.
6. Results. Have you already achieved any significant results? Then, now it’s time to show them in detail and impress your audience.
7. A call for action. In your presentation, you asked your employees to attend for a specific reason: you want them to learn something or to do something according to their knowledge. Now is the time to explain what they will need to do to make this idea work.
8. Finalize. Briefly summarize the main points of your pitch, focusing on the most important issues or aspects, and thank your employees once again.

Do not overdo it

It is easy for people to get bored as well as lose interest and attention quickly.

This is one of the main reasons that explain why you should keep your presentation short and concise. It means presenting a few slides (approximately 20, or more if each includes a few elements and information).

Also, use the introductory slide as a hook to grab your employees’ attention, and then quickly escalate their interest.

As well, inform your employees in advance about how long your presentation will be (in terms of the number of slides) and the total time it will take.

Simplicity is key

Don’t put too much information on one slide. This means you shouldn’t include too many paragraphs, words, images, charts, or other elements. Doing so will probably overwhelm your employees and make your key message unclear.

To design a winning presentation, put a few words on each slide and replace the extra text with an image or graph to help convey the message.

Be sincere

Think deeply about the information you’re adding to the slides of your pitch. Ensure that each piece of data you present on the slide comes from in-depth research and reflects the truth.

Your employees will lose their credibility and dependability if they realize that you’re hiding something from them, for example, by falsifying figures and statistics.

3. Practice your pitch

Make sure you practice your pitch before the final presentation.

It does not mean to learn it by heart. In fact, if you do so, you might sound like a robot and everything will seem artificial.

By taking the time to prepare, you can feel and present more confidently and be 100% ready to answer your employees’ questions.

Have friends or family members hear your pitch. Make sure you keep track of the time as you go and that you stay within your desired time frame. Make sure they ask questions as well. You can then expect what your employees may ask and prepare accordingly.

In the absence of someone who can help you practice your pitch, you can consider other options.

Consider using a mirror, for example. This may seem like a silly idea, but it is actually a great technique that lets you observe how you behave while presenting. This allows you to improve your body language and assess your style of presenting.

In the alternative, you can record your speech. If you become bored hearing the presentation, your employees will probably do the same. Therefore, you can adjust your speech and voice to be more engaging by using this technique.

4. Present

You have outlined the main points of your pitch, crafted your presentation, and now all you need to do is deliver it.

Here are a few helpful tips to ensure your pitch goes as smoothly as possible.

Engage in eye contact

This is one of the best pitch tips that will help you connect with your audience more effectively. During your presentation, choose a few audience members and make brief eye contact. By looking them in the eye now and then, you’ll convey that you’re talking to them, not at them.

Make it conversational and use interactive techniques

In addition to eye contact, you can use other interactive techniques to make your pitch more engaging.

Ask questions or let your employees vote on some options, for example. By doing so, they will feel included in your presentation and will be more likely to take part actively.

To make your presentation even more appealing, consider also using some interactive presentation software.

Avoid reading from your slides

If you read the text on your slides word by word, how boring would it be for your audience to listen to you? The answer is obvious.

That’s why you should never do that. If you lose the thread of your speech or feel nervous, you can always look at the slides and keep your flow going. Just be sure you’re not reading everything.

You might avoid the problem if you insert into your slide a few images that help you resemble the content quickly.

Take a moment to pause from time to time

It is common for people to talk at the speed of their thoughts when presenting.

Instead, pauses between your sentences give your audience a chance to process what you’re saying.

Though it might feel weird at first, you’ll soon realize that it is worth it and gives you some valuable breathing room as well.

Provide information without overpowering

Having the willingness to share every detail of your idea or project with your employees is normal.

However, they might find it confusing and overwhelming.

You should therefore keep your presentation focused on the most important points and save the extra details for another occasion. If you do this, you’ll make the most of your pitch.

Conclusions

Here comes the end of this article about how to pitch the perfect presentation to your employees.

In the end, making a presentation is not as scary as it may seem. All it takes is good preparation and practice.

Following all the tips shown above will ensure that you do not make any mistakes and that your pitch is successful.

I appreciate you taking the time to read this article. Hopefully, you found it informative and interesting.

If you want to learn more about presentations, check out Pitch’s blog. There, you’ll find useful tips and in-depth guides.